Executive Assistant to the President

Website Maine College of Art & Design

We Educate Artists & Designers for Life

Position Overview
Maine College of Art & Design (MECA&D) seeks a collaboratively minded individual to serve as the Executive Assistant to the President, joining our group of committed faculty and staff who are passionate about art, education, and community.  This professional and highly confidential position, reporting directly to the President, will serve as assistant to the President and provide administrative support for the President’s Office with responsibility for the following: day-to-day administration of the President’s schedule, initiatives, and responsibilities; managing communications from the President and the Executive Office; and serving as the President’s liaison with a variety of internal and external constituencies. This position also assists with internal and external marketing and communications, as well as with administrative functions to support institutional advancement, fundraising, and partnerships. Maine College of Art & Design recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. All employees are expected to actively support these values.

Position Details
Serve as primary liaison for the President’s Office, ensuring seamless coordination of the President’s initiatives and responsibilities;
Manage the President’s strategic communications, including drafting and/or proofreading written communications such as emails, letters, remarks, presentations, reports, and marketing collateral; sending college-wide emails on behalf of the President; and representing the President in communication with internal and external stakeholders;
Support content development for internal and external communications, including press releases, news stories, and website updates;
Support the President’s advancement and fundraising by documenting updates in the constituent management database;
Work closely with the Advancement team to support the institution’s capital campaign;
Coordinate meeting agendas for the President’s External Relations and Operations Working Group meetings and ensure that meeting notes are recorded and distributed as appropriate and that agreements and task assignments are completed;
Manage President’s calendar and daily schedule, as well as travel arrangements as needed;
Manage access to and meetings with the President by prioritizing the President’s schedule, identifying the objectives of a meeting, and ensuring that the President is fully prepared in advance;
Participate in meetings with the President to document next steps and ensure appropriate and responsive follow-up and accountability;
Assist in special meetings and events planning and implementation, occasionally requiring time outside of regular working hours;
Perform, direct, or report on special studies, projects, and assignments, as requested by the President;
Assist with the administration of Board of Trustees operations and provide support to the Executive Operations Director as needed;
Collaborate with and provide backup support for the Executive Assistant to the Executive Vice President.

Qualifications, Experience, Skills & Abilities

Bachelor’s degree and strong academic background or equivalent work experience.


3+ years of related work experience preferred;
Experience in a higher education, communications, non-profit, or corporate organization with comparable complexity;
Practiced writing skills using the ability to collaborate and write for a variety of audiences;
Deft computer skills demonstrating comfort with standard office software packages (Word, Excel, PowerPoint, Google, etc.).

Skills and Abilities:

Ability to work cooperatively across departments, to communicate effectively, and to build relationships across all MECA&D constituencies;
Superb analytical, research, advocacy, and problem-solving skills;
Confidence and the ability to take initiative;
Self-motivation with a flexible and highly organized workstyle;
A commitment to and appreciation for the importance of diversity and inclusion in higher education;
Discretion and the ability to handle confidential and sensitive matters appropriately;
The highest standard of personal ethics and integrity, and a sense of humor.

The Institution
Maine College of Art & Design is an independent college of art and design located in the center of the thriving arts district of Portland, Maine. Established in 1882, the College currently enrolls approximately 550 students, the majority of whom are in the undergraduate program. About 1,000 students take classes through MECA&Dʼs Continuing Studies Program annually. MECA&Dʼs Joanne Waxman Library is an important resource of art and design oriented books and periodicals for the region. The Institute of Contemporary Art at MECA&D is a vibrant site for the exhibition of contemporary art. MECA&D is characterized by its intimate learning community, its interdisciplinary nature and the breadth of its programs. It confers the degrees of Bachelor of Fine Arts in eleven majors, Master of Fine Arts in Studio Art, Master of Arts in Teaching, and the Salt Graduate Certificate in Documentary Studies. Our goal at MECA&D is to teach each student how to transform aspirations and values into a creative practice that serves as the foundation for a lifelong pursuit of personal and professional goals. Maine College of Art & Design is accredited by the New England Commission of Higher Education (NECHE) and the National Association of Schools of Art and Design (NASAD). The Collegeʼs accreditation status with both agencies was renewed in 2016.

Strategic Direction
MECA&D’s seven-year strategic (2020-2027) plan builds on our historic positioning in Portland’s arts district, a shared strategic vision, and proven ability to embrace change.

Strategic Plan Priorities

1. Broaden Our Reach: Online and Distance Learning

Charge: MECA&D will develop a strategy to effectively enter the online and distance learning marketplace in order to expand our audience of learners and generate additional revenue streams.

2. Develop a Culture of Social Change, Racial Justice, and Equity

Charge: MECA&D’s commitment to Social Change, Racial Justice, and Inclusion will inform all aspects of the College. We believe placing these values at the forefront of our work cultivates artists who are true agents of change and connects our community to the world in meaningful ways.

3. Academic Excellence

Charge: MECA&D will cultivate the highest standards in teaching and learning in art, design, and media, and will be recognized for its students’ cultural contributions. The College will be known as an educational leader in the programs it offers, creating and continually improving a relevant, culturally inclusive, and distinctive curriculum that enables students to reach their potential in an ever-changing world.

Recognizing a rapidly evolving and increasingly challenging higher education landscape, the College will create additional programs and educational pathways to attract learners beyond its traditional region and age group: this includes professional, mid-career and continuing learners.

4. Create a Living and Learning Center

Charge: MECA&D will develop a new Living and Learning Center that reflects the College’s mission to provide students with the resources and support necessary to pursue their education successfully. Building on MECA&D’s historic role as the creative anchor of Portland, the new Center will expand MECA&D’s footprint and identity within Portland and will provide a destination and hub for community activity and engagement.

5. Financial Sustainability

Charge: An essential principle of our Strategic Plan is to ensure MECA&D’s long-term financial sustainability. As informed by data and other qualitative metrics, we will identify a financial framework and a series of revenue-focused strategic priorities in support of sustainable results and MECA&D’s overall fiscal plan.

Compensation & Benefits
This is a full time, year round position.  Compensation ranges from $50,000 to $58,000, based on experience.

A comprehensive benefits package is offered, including health, dental, vacation, sick time, and retirement benefits.

To Apply
Applications will be reviewed beginning immediately and will be accepted until a hire is made. Application materials must be sent digitally in a single PDF, not to exceed a 25MB file size. Please email the document to employment@meca.edu. Place “Executive Assistant to the President [Last Name, First Name]” in the subject line.

The PDF must include:

An application/cover letter which describes how the candidate’s experience, accomplishments and qualifications intersect with the listed position description;
A resumé/curriculum vitae;
A diversity statement;
A list of four references with contact information, one of which should be a prior supervisor and/or professor.

Maine College of Art & Design recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. The successful candidate will have demonstrated experience working with diverse populations, and supporting an inclusive and equitable community. Maine College of Art & Design does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.

To apply for this job email your details to employment@meca.edu