Circulation Coordinator

Website Maine College of Art & Design

We Educate Artists & Designers for Life

Position Overview
Maine College of Art & Design (MECA&D) seeks a collaboratively minded individual to serve as the Circulation Coordinator, joining our group of committed faculty and staff who are passionate about art, education, and community.  The Circulation Coordinator is responsible for managing all aspects of day to day circulation and collection maintenance functions of the Joanne Waxman Library. These include recruiting, training, scheduling and supervising student workers, processing library materials, including course reserve requests,  sorting  donations, maintaining library serials, as well as  administrative tasks, including  tracking statistics, ordering  supplies and balancing accounts. Maine College of Art & Design recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. All employees are expected to actively support these values.

Position Details
Plans, organizes, maintains and manages the processes and operations related to circulation services including circulation, interlibrary loans, equipment checkout, reserves, security, and facilities maintenance. Oversees the activities of the circulation desk (e.g. planning, implementing, administering, and evaluating projects and services, impacting library operations);
Develops, recommends and administers policies, procedures and processes in support of circulation services.  In collaboration with other key stakeholders implements and monitors compliance with approved policies, procedures and processes;
Supervises student workers including hiring, training and ongoing performance management as needed;
Responsible for circulating and maintaining the integrity of the collection and ensuring accurate records;
Acts as final arbitrator for individual patron complaints or concerns regarding circulation services;
Coordinates problem resolution for all facility related issues:
Performs circulation duties as staffing patterns dictate;
In coordination with with the Library Director participates in long range planning for the LIbrary;
Collects and analyzes a variety of complex data and information. Will be responsible for maintaining related statistics and ensuring accuracy of records;.
Participates in a variety of meetings, committees and/or related groups to ensure adherence to Minerva and Maine InfoNet standards, communicate information regarding services, information resources, continuing education opportunities and/or other pertinent information as appropriate;
Serve as a liaison with other departments and students within the College in order to provide information on available resources, programs and/or services.

Qualifications, Experience, Skills & Abilities

A Bachelor’s degree or equivalent  work experience is required.


2+ years of related experience required;
Experience in higher education is helpful;
Familiarity  with an art & design school and/or the arts community preferred;
Supervisory and/or budgetary  experience helpful;
Comfortable working in Google Suites, Adobe, and other technical applications.

Skills and Abilities:

Ability to work in a diverse environment;
Ability to communicate effectively internally and externally using both, written and oral forms;
Strong organizational and data management skills;
Ability to work a flexible schedule including evenings and weekends as needed.

The Institution
Maine College of Art & Design is an independent college of art and design located in the center of the thriving arts district of Portland, Maine. Established in 1882, the College currently enrolls approximately 550 students, the majority of whom are in the undergraduate program. About 1,000 students take classes through MECA&Dʼs Continuing Studies Program annually. MECA&Dʼs Joanne Waxman Library is an important resource of art and design oriented books and periodicals for the region. The Institute of Contemporary Art at MECA&D is a vibrant site for the exhibition of contemporary art. MECA&D is characterized by its intimate learning community, its interdisciplinary nature and the breadth of its programs. It confers the degrees of Bachelor of Fine Arts in eleven majors, Master of Fine Arts in Studio Art, Master of Arts in Teaching, and the Salt Graduate Certificate in Documentary Studies. Our goal at MECA&D is to teach each student how to transform aspirations and values into a creative practice that serves as the foundation for a lifelong pursuit of personal and professional goals. Maine College of Art & Design is accredited by the New England Commission of Higher Education (NECHE) and the National Association of Schools of Art and Design (NASAD). The Collegeʼs accreditation status with both agencies was renewed in 2016.

Strategic Direction
MECA&D’s seven-year strategic (2020-2027) plan builds on our historic positioning in Portland’s arts district, a shared strategic vision, and proven ability to embrace change.

Strategic Plan Priorities

1. Broaden Our Reach: Online and Distance Learning

Charge: MECA&D will develop a strategy to effectively enter the online and distance learning marketplace in order to expand our audience of learners and generate additional revenue streams.

2. Develop a Culture of Social Change, Racial Justice, and Equity

Charge: MECA&D’s commitment to Social Change, Racial Justice, and Inclusion will inform all aspects of the College. We believe placing these values at the forefront of our work cultivates artists who are true agents of change and connects our community to the world in meaningful ways.

3. Academic Excellence

Charge: MECA&D will cultivate the highest standards in teaching and learning in art, design, and media, and will be recognized for its students’ cultural contributions. The College will be known as an educational leader in the programs it offers, creating and continually improving a relevant, culturally inclusive, and distinctive curriculum that enables students to reach their potential in an ever-changing world.

Recognizing a rapidly evolving and increasingly challenging higher education landscape, the College will create additional programs and educational pathways to attract learners beyond its traditional region and age group: this includes professional, mid-career and continuing learners.


4. Create a Living and Learning Center

Charge: MECA&D will develop a new Living and Learning Center that reflects the College’s mission to provide students with the resources and support necessary to pursue their education successfully. Building on MECA&D’s historic role as the creative anchor of Portland, the new Center will expand MECA&D’s footprint and identity within Portland and will provide a destination and hub for community activity and engagement.

5. Financial Sustainability

Charge: An essential principle of our Strategic Plan is to ensure MECA&D’s long-term financial sustainability. As informed by data and other qualitative metrics, we will identify a financial framework and a series of revenue-focused strategic priorities in support of sustainable results and MECA&D’s overall fiscal plan.

Compensation & Benefits
This is a full time, year round position.  Compensation for the position is $42,000.00 annually.

A comprehensive benefits package is offered, including health, dental, vacation, sick time, and retirement benefits.

To Apply
Applications will be reviewed beginning immediately and will be accepted until a hire is made. Application materials must be sent digitally in a single PDF, not to exceed a 25MB file size. Please email the document to Place “Circulation Coordinator [Last Name, First Name]” in the subject line.

The PDF must include:

An application/cover letter which describes how the candidate’s experience, accomplishments and qualifications intersect with the listed position description;
A resumé/curriculum vitae;
A diversity statement;
A list of four references with contact information, one of which should be a prior supervisor and/or professor.

Maine College of Art & Design recognizes that diversity is integral to the academic experience and strives to foster an inclusive culture defined by respect, equity and social responsibility. The successful candidate will have demonstrated experience working with diverse populations, and supporting an inclusive and equitable community. Maine College of Art & Design does not discriminate on the basis of gender, gender identity, gender expression, sexual orientation, disability, genetic information, HIV status, race, age, religion, national or ethnic origin, or military/veteran’s status in its educational programs, admissions policies, employment policies, financial aid, or other College administered programs. Candidates from historically underrepresented backgrounds are encouraged to apply.

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