Director of Facilities

Planned Parenthood of Northern New England (PPNNE) is seeking an experienced candidate to fill a full time (37.5hrs/week) Director of Facilities position based out of Maine, New Hampshire or Vermont. This role directs the design, planning and construction and maintenance of the organization’s facilities and properties and is responsible for developing budgets and long-range facilities plans based on needs. Other duties include oversite of the function of all building systems, monitoring budgets, ensuring building operations comply with all local zoning laws & regulations as well as negotiating lease renewals and service contracts as needed.

CHARACTERISTIC RESPONSIBILITIES
Project manage all aspects of facility changes, e.g., renovations, new locations, relocations, closures, etc.
Develop organization wide facility maintenance plan
Primary point of contact for Facilities Management vendor
Coordinate annual capital budget and help sites budget for planned non-capital improvements to facilities
Manage rental expenses, including but not limited to rent, CAMs, utilities, invoices etc.
Monitor all sites annually for adequacy of layout, cleanliness and safety of the facility; monitor all sites for compliance with ADA guidelines and initiate corrective action as needed
Interact with landlords regarding facility maintenance, mechanical support (electrical, heating and plumbing), and all external lighting and access
Monitor facility lease contracts and negotiate lease renewals
Comply with all federal, state and local legal facility requirements and advise management on needed changes
Coordinate with sites to maintain inventory of all equipment, facilitate repairs and replace according to schedule.
Assists with staff related needs for comfortable, efficient and ergonomically functional work space
Maintain company vehicles, ensuring that they are properly services, inspected, registered and insured
Maintain cooperative working relationships with federal, state, and local law enforcement agencies
General office maintenance and little repairs may be required
Demonstrate flexibility and teamwork
Complete all responsibilities according to established protocols, policies and standard practices in the areas of customer service, quality assurance and regulatory compliance programs such as HIPAA (Health Information Portability & Accountability Act), OSHA (Occupational Safety & Health Act) and CLIA (Clinical Laboratory Improvement Administration)
Attend meetings and trainings as required
Other duties and projects as assigned
Incorporate customer satisfaction into all aspects of operations
Support a culture where each team member takes responsibility for evaluating existing systems, helps to create new systems and influences decision making as appropriate
Support a culture where each staff person listens and contributes to department, site, and agency discussions and decision making as appropriate
Demonstrates understanding of and comfort with all services provided by PPNNE
Demonstrate flexibility and teamwork, understand that staffing needs and schedules fluctuate, which will require flexible work schedules and/or additional work hours
Ask questions, think creatively and challenge colleagues in order to be part of a successful team

QUALIFICATIONS
Bachelor’s degree or relevant experience, 3-5 years’ experience with facilities management and office supply/equipment procurement
Ability to maintain systems to coordinate and facilitate work flow
Demonstrated understanding of OSHA, ADA and other legal requirements
Demonstrated skills prioritizing and organizing workload
Superb attention to detail
Ability to handle discreet, confidential information
Ability to operate all office equipment
Expertise with Windows based word processing and data management programs and spreadsheets
Team centered cooperative work philosophy
Physical mobility sufficient to move throughout the workspace independently or with minimal assistance.
Must be able to lift and move heavy boxes, containers, office furniture, etc.
Visual acuity and digit dexterity sufficient to operate office equipment
Valid driver’s license; ability to travel throughout affiliate as needed
Understanding of and comfort with all services provided by PPNNE

COMPENSATION & BENEFITS
The range of pay for this position is $60,177 – $87,672/yr, depending on experience. Access to benefits are available such as health, dental, vision, paid time off as well as a retirement fund.

Interested applicants please submit a cover letter and resume by clicking APPLY on our website at https://jobs.lever.co/ppnne.

Planned Parenthood of Northern New England welcomes diversity & is an Equal Opportunity Employer