Elections Coordinator

Website Secretary of State Secretary of State

Secretary of State

Job Class Code: 0983
Grade: 22
Salary: $40,726.40 – $54,641.60
Opening: July 7, 2021

Closing: July 28, 2021

The Department of the Secretary of State, Bureau of Corporations, Elections and Commissions is seeking candidates for a vacant Elections Coordinator and an anticipated Elections Coordinator position in the Augusta, ME office. This position plans, organizes, coordinates and implements special projects and training relevant to voter registration and elections technology, materials, laws, rules, procedures and various voter programs.  Responsibilities include assisting with the management of the central voter registration system and providing functional and basic technical support to municipal officials in using the system; organizing and implementing training and public education regarding Maine’s election laws, policies and procedures; and reviewing and updating election materials including online resources. Functional supervision may be exercised over administrative and/or professional staff.  Work is performed under limited supervision.  This position works Monday through Friday, from 8 a.m. to 5 p.m. and occasional overtime during the election and petition certification periods.

REPRESENTATIVE TASKS:

Assists the CVR Manager with managing the State central voter registration (CVR) system including updates and information requests.
Gathers, examines and analyzes voter registration data and recommends and performs data maintenance and activities according to industry best practices.
Provides functional and basic technical support to more than 500 municipal clerks and other users of the central voter registration system to ensure proper utilization.
Develops and implements informational workshops, orientations and training for municipalities, candidates, media and members of the public to provide education and training on election laws, policies, procedures and programs.
Evaluates complex or problem election situations or voter registration data issues in order to support or respond to candidates, groups, the public and municipal officials.
Coordinates with stake holders and municipal officials in order to implement special programs involving voters, candidates and other groups.
Assists public officials in identifying and analyzing impacts of election law changes in order to develop recommendations.
Reviews, revises and drafts publications, ballots and other election materials and coordinates the production and distribution of materials
KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of elections, citizen initiatives and voter programs.
Knowledge of state, local and municipal governments and infrastructures.
Knowledge of data collection and interpretation methods and techniques.
Knowledge of or demonstrated ability to learn and navigate complex computer systems similar to the central voter registration system.
Ability to develop and present training programs to diverse groups.
Ability to work independently on complex, detailed projects.
Ability to conduct research, gather information and analyze the results
Ability to interpret laws, rules and regulations including Title 21-A and the Maine Constitution.
Ability to reach logical conclusions and make sound decisions and recommendations.
Strong written and oral communications skills.
Demonstrated ability to pay close attention to detail.
MINIMUM QUALIFICATIONS:

A bachelor’s degree and minimum two (2) years of progressively responsible experience in elections, public administration or a related field. Equivalent experience may be substituted for education on a year-for-year basis.  Preference will be given to those applicants who have experience in elections or voter registration administration on a state, county or local level.

BENEFITS:

The bi-weekly dollar values of some State-paid benefits for full-time employees include: $14.60 for dental insurance; 13.16% of employee’s pay towards retirement; and, depending on the employee’s annual pay, at least 85% ($412.23) of health insurance premiums (more information is available here). Participation in the Health Premium Credit Program can decrease the employee’s cost of health insurance by 5%. Health and Dental Insurance rates for part-time positions must be prorated.

For more information or questions, please contact:  Lucia.A.Nadeau@Maine.gov or call (207) 624-9010.

The Department of the Secretary of State is an Equal Opportunity/Affirmative Action employer.  We provide reasonable accommodations to qualified individuals with disabilities upon request.

To apply for this job email your details to lucia.a.nadeau@maine.gov