Executive Assistant

Website Southern Maine Agency on Aging

Please know that we require all employees to be fully vaccinated against COVID-19 at the time of hire. 

Join our growing team at Southern Maine Agency on Aging!  We are seeking a full-time (40 hours per week) Executive Assistant!  This is an exciting role for someone who loves efficiency in day-to-day management, thrives on deadlines, is a natural project manager, and enjoys working with others. The Executive Assistant will assist the Chief Executive Officer in ensuring that the Agency is running smoothly and will also ensure that the high expectations for internal and external customer service are being met. This position reports to the Chief Executive Officer and also works closely with the Board of Directors, the Advisory Council, and the greater staff team. The successful candidate will be extremely detail-oriented, and enjoy multi-tasking and working directly with staff, donors, and volunteers.

Candidate should be comfortable working remotely but also be able to report to our Biddeford, Maine office 2 – 3 times a week


Post-secondary education or the equivalent in education and related work experience is preferred.
At least five+ years of high-level administrative experience in a business office is required.
Strong attention to detail.
Exceptional interpersonal skills, able to establish and maintain strong relationships with donors, community partners, staff, Board members, and other Agency volunteers.
Exceptional skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve.
Excellent customer service abilities.
Excellent reading, writing, and grammar skills. Both written and verbal.
Excellent skills and experience with Microsoft Word, Excel, and Outlook.
Demonstrated team player with a strong collaboration ability.
Ability to take initiative with projects and work independently

At SMAA we work by an established and respected set of Values and Guiding Principles:

Community-Centered. We are committed to community, which means we engage our partners, act fiscally responsible, and are transparent in what we do.

Innovation. We learn and adapt to ensure that we are meeting our clients’ changing needs and the changing community landscape.

Belonging. We foster an environment of belonging and inclusion, interrupt ageism, and empower other voices.

Client-Centered. We are client-centered, working with our clients to empower them and their communities.

Impact-Driven. We are committed to excellence, and measuring the impact of our results.

Team-oriented. As a team, we take time to help each other, communicate on a regular basis, and have fun in a safe and respectful atmosphere.

Please note:  SMAA requires that applicants submit a cover letter and resume at the time of application.  If your experience looks a little different from what we’ve identified and you think you’d be great at this role, we’d love to learn more about you!

The position is open until filled

SMAA is an equal opportunity employer

To apply for this job please visit smaahr.bamboohr.com.