Human Resources Executive Assistant (Public Service Coordinator I)

State of Maine- Bureau of Human Resources

Department of Administrative and Financial Services
Bureau of Human Resources
Human Resources Executive Assistant (Public Service Coordinator I)

Job Class Code: CA21                      Salary: 21 – $ 44,824.00 – $60,902.40/Annually

Open for Recruitment:  March 8, 2023
Closes:  March 22, 2023

Join the team that supports the State’s workforce and makes a difference every day. The Bureau of Human Resources is hiring for a Human Resources Executive Assistant to support the Talent Management Division, Compliance Division, Field Services Director and Bureau Director. If you thrive when balancing competing priorities and can keep yourself and others organized, we want to hear from you!
This opportunity offers partial telework with management approval.

Typical Duties include:
Supporting the varied clerical and administrative functions for the Bureau, including bill payments, travel arrangements, budget tracking, calendar maintenance, and monitoring records for compliance.
Updating the Bureau’s website and social media pages under the direction of Bureau leadership.
Reviewing and updating records to ensure appropriate policy and procedural requirements and timelines are understood and met.
Creating and maintaining spreadsheets, charts, tables, and reports.
Processing job posting requests in accordance with contractual requirements.
Providing back up receptionist support as needed.
Researching, compiling, and analyzing complex information as requested to support the Bureau’s directors with reporting needs.
Producing and posting social media content in line with Department and Bureau goals and objectives.

Successful candidates will have:
Knowledge of Microsoft Office tools (i.e., Word, Outlook, Excel) and modern office practices;
Ability to complete routine tasks while always looking for ways to improve efficiency and processes;
Strong communication skills;
High degree of organizational skills;
The ability to maintain confidentiality and adhere to Bureau policies and procedures;
A collaborative mindset: working well both with a team and independently;
The ability to manage projects and meet deadlines while balancing multiple tasks with shifting business needs and priorities;
The ability to interact w; and
A passion for working in Maine state government.

Minimum qualifications:
Candidates must have demonstrated competency in the following areas: customer service, organization and prioritization, adaptability, problem solving, and time management. Candidates must also demonstrate a commitment to diversity, equity, and inclusion in the workplace.
Preference will be given to applicants with prior experience supporting multiple teams in an office environment.

No matter where you work across Maine state government, you find employees who embody our state motto—”Dirigo” or “I lead”—as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:
Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($379.60annual value).
Retirement Plan – The State of Maine contributes 17.96% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There’s a job and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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