Administrative Specialist CL2: Dental Health/UMA Lewiston Center

Website University of Maine at Augusta

UMA transforms the lives of students of every age and background

UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs.

UMA is the third-largest public university in Maine. In addition to its main campus in the state’s capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

The University of Maine at Augusta invites applications for a full-time Administrative Specialist CL2 to support the Dental Health Programs and UMA Lewiston Center. This position will provide clinic and administrative support to ensure the smooth and efficient operation of the University’s Dental Health Clinic and the Lewiston Center. The primary responsibility of this role is to maintain the Lewiston Dental Clinic and Laboratory and coordinate the functions of both while ensuring compliance with the applicable local, state, and federal regulations. The anticipated start date for this position is May 1, 2023. The work schedule may vary depending upon the needs of the department and will include some evening hours. Travel to the UMA Bangor Campus Dental Clinic is required up to three times per semester; therefore, reliable transportation is required.

Dental Clinic Responsibilities Include: proficiency with computer technology, maintaining clinical/lab supplies and dental equipment, inventory control management, enforcing compliance with safety and environmental protection regulations, scheduling patients using a cloud based dental software system, checking in clinic patients, collecting payments and making daily deposits, collecting and maintaining dental student records, coordinating N95 mask fit testing, orgainizing new student orientations and clinic tours.

  • This position requires annual Bloodborne Pathogens training, must follow the CDC and OSHA guidelines including immunizations, and complete infection control training for dental healthcare workers (training is provided by the UMA Dental Health Programs).

Administrative Responsibilities Include: assisting students with registration, proctoring exams, student support services, troubleshooting technical issues with video conferencing systems, providing clerical support, compiling reports, processing confidential information, maintaining a complex filing systems.

Wage: $17.69/hour or the appropriate transfer rate for a current UMS employee.

Work Schedule: Monday-Friday, 8:00 AM – 5:00 PM. Occasional additional evening and/or weekend hours may be required.

Benefits: The University provides a highly competitive benefits package that includes: holidays, vacation, and sick time; health, dental, and vision insurance; life insurance; short and long-term disability insurance; a tuition waiver program for employees and their eligible dependents; a 403(b) retirement plan with a university contribution, and more. View our Benefits Information Summary to learn more.

Employees in the University of Maine System are required to comply with the UMS COVID protocols which currently include, but are not limited to being vaccinated, obtaining a qualified vaccination exemption, and/or participating in regular COVID testing. Further information can be found on our Together for Maine website.

Required Qualifications:

  • High school diploma or equivalent (G.E.D.) and sufficient experience
  • Two years of administrative support experience
  • Fluency with office management software (Microsoft Office to include Excel and Word, as well as Google Workspaces)
  • Inventory and/or supply management
  • Ability to manage multiple tasks in a busy, and often interrupted environment
  • Excellent organizational, interpersonal, verbal, and written communication skills
  • Customer service experience
  • Ability to work independently and exercise judgement to solve problems

Preferred Qualifications:

  • Maintaining records and files
  • Preparing unique and specialized documents
  • Experience in a university or similar office setting
  • Relevant professional experience in a healthcare environment

Materials must be submitted via “Apply for Position” below. You will need to create an applicant profile and upload:

  • a cover letter that fully describes your qualifications and experiences with specific reference to the required and preferred qualifications
  • a resume/curriculum vitae
  • contact information for three professional references.

You will also need to complete the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status form. Incomplete application materials cannot be considered. We are not able to consider applicants who require Visa Sponsorship support.

Review of applications will begin on March 13, 2023. Materials received after March 12, 2023, will be considered at the discretion of the university.

The successful applicant is subject to appropriate background screening.

The University of Maine at Augusta is an EEO/AA employer and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following office has been designated to handle inquiries regarding non-discrimination policies:  Director of Equal Opportunity, 101 Boudreau Hall, University of Maine, Orono, ME 04469-5754 or at 207.581.1226.

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